For many of us, lists are necessary when it comes to getting things done. We end up with so many tasks during the day, it's hard to remember every single thing that needs to be done unless it's laid out in an organized list or project in front of us. This is especially true for those of us who are in front of our Macs all day long, so here are the best to-do apps for Mac to help you stay on task.
Things
Things is my personal favorite of the bunch. While it appears simple, it actually has a lot of powerful features but is still super intuitive and easy to use, even for non-power-users.
For one, you can easily capture new tasks into Things from anywhere, no matter what app you're in, thanks to the Quick Entry feature. I also love the fact that you can create 'Goals' and add projects into them, and you can see your progress from there. And when creating tasks, it's easy to add notes, make it recurring, assign a due date or deadline, add tags for organization and searching, create nested checklists, and flag priority items.
- On your Mac, choose Apple menu System Preferences, then click Energy Saver. Open Energy Saver preferences for me. Do any of the following: Set the amount of time your computer or display should wait before going to sleep: Drag the “Computer sleep” and “Display sleep” sliders, or the “Turn display off after” slider. Keep your Mac from going to sleep automatically: Select.
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I've been using Things for a few years now, and it's my go-to app when it comes to staying on top of everything. This is especially true when you integrate your calendars into Things as well, so you get everything in your schedule at once.
Sep 30, 2019 If you share files over a network or run background processes you don’t want to be interrupted, you have to change these settings, so your Mac stays awake. Or, you can install Amphetamine. This free app lives in the menu bar and allows you to override your Mac’s energy settings in just two clicks.
OmniFocus 3
If you want even more powerful features than Things, then you should look at the opposite side of the coin: OmniFocus 3.
OmniFocus 3 follows in the more traditional GTD (Get Things Done) format, which can take some time to learn and understand fully. But once you get the hang of it, OmniFocus 3 becomes incredibly powerful. There are a ton of ways for you to organize your tasks, such as location, project, context, priorities, people, and much more. There are now enhanced repeating tasks, so you can set things up like 'on the first weekday of each month.' OmniFocus 3 also supports attachments (graphics, video, audio), making it even more invaluable to those who need these things for their tasks.
OmniFocus 3 is free to download and try for 2-weeks. If you want to get the Standard version, it will be $50. There's also a Pro version that costs $100, though you can get it for $50 if you upgrade from Standard.
Todoist
Todoist is another great service to check out, and it's especially useful for those who like automation and insights.
With Todoist, you'll get your basic task management features, including a way to quickly add a task with a natural language parser. But the real magic with Todoist lies behind all of the app integrations, including IFTTT, Slack, Zapier, Amazon Alexa, and more. There are more than 60 of them to go through, so there are a ton of possibilities with what you can do with Todoist.
While Todoist is free to use forever, you can also upgrade to Premium for things like long-term goals and planning. But if you don't need the extras, then the free version should be fine.
Microsoft To-Do
Since Microsoft bought Wunderlist a while back, they've been using that to help develop their own task management software called Microsoft To-Do. And it just recently became available on the Mac.
With Microsoft To-Do, managing your tasks has never been easier. You can create as many lists as needed, and assign them all a color for easy recognition. All of your lists will become available on any device, as long as you sign in to your account. Your tasks can be broken down into more manageable steps if needed, and there is support for files and notes.
A unique feature is the 'suggested tasks,' which may help you remember things you'll otherwise forget. It's personalized just for you and is designed to help you stay focused. Microsoft To-Do also syncs with Outlook, giving you a seamless experience. And if you need to share your lists with friends, family, or coworkers, it's no problem!
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2Do
If you like the idea of GTD, but don't want to be over-intimidated by software like OmniFocus, then you should give 2Do a try. It's like OmniFocus, but much easier to pick up and use.
One of the best features of 2Do is the ability to create simple tasks, checklists, or even projects with sub-tasks. Every task item in these can have notes, attachments, and even multiple alarms (sometimes we need that extra push). 2Do also not just does lists, but there are smart lists, which utilize filters and custom views. There is tag support to make organization a breeze, as well as a ton more features.
I used 2Do (along with everything else here) a while ago and must say that it's definitely one of the more underrated to-do apps out there.
Any.do
If sharing is a big priority for you when it comes to task management, then Any.do should be on the top of your list.
Any.do features a clean and smart design that is easy for anyone to pick up the app and start using it without fuss or hassles. You can share lists or even tasks themselves with others, such as your spouse, a family member, friend, or coworker. Any changes are pushed immediately, so you work together in real-time. The cloud syncing is fast and seamless, and there's also support for subtasks, attachments, notes, and more. Any.do can capture and do it all!
Any.do is free to download and use, but there are more features in the Premium subscription. This includes unlimited access to moments, themes, files, and collaboration for $3 a month or $27 a year.
Your favorite?
These are some of the best to-do apps we found on the Mac App Store. What are your favorites? Let us know in the comments!
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Did you just pick up a shiny new 13-inch MacBook Pro? Or even a 16-inch MacBook Pro, maybe a MacBook Air, perhaps an iMac? No matter your Mac of choice, there are some Mac apps out there that are just so good that they should be one of the first apps that you download and install on your new machine right away! Here are our favorites.
Dropbox
Dropbox is a cloud storage service that lets you easily backup important documents, files, photos, video, and other things. While your stuff is stored in Dropbox, you can access it across any other device, as long as you're logged in to the same account. Any changes to your files get saved automatically, though you can also check older versions on the web interface if needed. Everything you upload into Dropbox is encrypted, and there are also collaborative features that make it easy to share files with others. One thing I absolutely love about Dropbox is how it integrates with pretty much any other app I need, so my stuff is accessible from anywhere and in anything.
A free account gives you 2GB for free (and the chance to get more space with referrals), but they have plans that start at around $11.99 for 2TB.
Dropbox
Online backup for all of your files, with integrations in almost every app.
Source: iMore
I'm on Twitter pretty much all day, every day. My app of choice is Tweetbot from Tapbots. The reason I use Tweetbot over every other Twitter app is because I love the interface, as it's easy to use, and it provides plenty of powerful features. You can quickly search for topics that interest you, filter and mute hashtags and people that are annoying you temporarily (or permanently, it's up to you), create lists, and there is support for a multi-column view. I've been using Tweetbot on my iOS and Mac devices for years — there's no other app that I would rather use. Plus, you don't see promoted ad tweets.
Tweetbot
Tweetbot has plenty of powerful features that make it the best Twitter app on Mac.
Source: iMore
While I use Safari as my default browser on my Mac, it's always good to have an alternative, especially since some things don't always work properly in Safari. For my alternative, I use Google Chrome. It syncs with your Google account, has numerous plugins and extensions to enhance the browser experience, and it works better with certain Google apps than Safari, like Meet.
Google Chrome
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Chrome is a great alternative browser that syncs with your Google account and has a ton of plugins and extensions.
Source: iMore
I have a lot going on daily, so my schedule gets really hectic at times. That's why I need a calendar, and I continue to use Fantastical on my Mac. Fantastical has a beautiful interface that is easy to use, and you have several different views on how to look at your calendar. It integrates with your iCloud, Google, Exchange, or even local calendar, so any changes are saved and sync automatically. The agenda list view is a great way to see what's coming up in your schedule, and it's easy to create events with the natural language input support. Fantastical also integrates with Reminders, so you have your calendar and tasks in one place.
Fantastical
Fantastical provides a beautiful interface for your schedule, and natural language input makes it easy to schedule events and reminders.
Source: iMore
One of the most important things you can do to protect yourself online is to have secure passwords. For this, you're going to want a good password manager, which can track your passwords and other sensitive data, while also helping you generate randomized passwords to use. With 1Password, you can create different vaults for personal and work accounts (or whatever else you need), sync your data across multiple devices (it's available on everything), and even store things like bank info, credit card numbers, and other things that need extra security. 1Password encrypts everything so that it's safe, and you can't even get in without a master password. I've been using 1Password for years, and it's one app that I cannot live without.
1Password
Generate safe and secure randomized passwords, track all of your passwords and other sensitive data, and sync everything on all of your devices.
Source: iMore
Need to do a bit of hard drive cleanup? DaisyDisk is a must have. This app lets you easily see what is cluttering up your hard drive thanks to bright and colorful blocks, so you can see what's taking up the most space. You can delete stuff directly from DaisyDisk to free up space, and it's all done in an intuitive interface that's a joy to use. Decluttering has never been prettier.
DaisyDisk
DaisyDisk lets you easily visualize what's on your hard drive, and you can delete useless files directly through DaisyDisk's intuitive drag-and-drop interface.
Source: iMore
Once you start installing a lot of apps, you may find your Menubar cluttered with a bunch of icons. Bartender is an app that helps you tidy up that Menubar by tucking away unwanted icons into a kind of sub-Menubar. With Bartender, you can choose to rearrange your icons into an order that makes more sense to you, as well as choosing what is shown in the main Menubar, and what to hide in a secondary Menubar. Or, you can hide some items completely, because they're unnecessary — it's up to you.
Bartender
Tidy up your Menubar by rearranging and hiding app's Menubar icons as you see fit.
Source: iMore
The Spotlight Search in macOS is alright, but you can do so much more with Alfred. Alfred is essentially Spotlight on steroids. You can do your basic search functionality, but you can also create workflows to make your life easier, access your clipboard history at anytime, view contact info, have app integrations, text expansion, search the web, and more.
Alfred 4
Boost your productivity like never before with Alfred and it's many magical wonders with the keyboard.
Source: Pixelmator Team
Whether you're an amateur or professional, you may end up having to do some photo editing at some point. Pixelmator Pro is one of our favorite apps to get the job done. It's a powerful photo editor that will have all of the tools you need, but it's intuitive and easy to use, unlike Photoshop, which some may find intimidating. With Pixelmator Pro, you have many professional and non-destructive editing tools, allowing you to bring the best out of your photographs. And the image editing is enhanced by Pixelmator's machine learning, so you get the absolute best looking photos with ease. Plus, the price is reasonable and affordable.
Pixelmator Pro
Pixelmator Pro brings professional-grade tools in a simple and easy-to-use interface for everyone.
Source: Bare Bones Software, Inc.
If you're looking for a professional text, code, and markup editor, then you should download BBEdit. It's used often by web application developers, writers, and software developers who need powerful tools for editing, searching, and manipulation of text, code, and HTML/XML markup. Some features of BBEdit include grep pattern matching, search and replace across multiple files, project definition tools, function navigation and syntax coloring for a wide variety of source code languages, code folding, and more.
Mac Go To Bed Apps
Unsure if BBEdit is what you're looking for? The app has a 30-day trial for you to put the app through its paces, and then you can decide whether or not to purchase the full package, which has even more advanced features. But you can continue to use the free version of BBEdit too.
BBEdit
BBEdit is one of the best go-to apps out there for text, code, and markup editing.
What are your favorite apps?
These are just a few of our favorite must-have apps for a new Mac. Do you have any recommendations of your own? Let us know in the comments!
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We are openApple Sanlitun, Apple's newest store in China, is opening today
Apple has announced that its newest retail store, Apple Sanlitun in Bejing, is opening to customers in the area later today.